Rachy.Enquire Now
Total Operational Control. 100% Managed.

Your Back Office.
Completely Managed.

We deploy a dedicated, high-execution operational pod that operates seamlessly as an extension of your team—managing your Payroll, HR Administration, AP/AR, and Working Capital end-to-end.

Request an Operational Scope Audit
Australian Owned·Modern Cloud Stack·Xero & Employment Hero Operators·Tier 1 Trained

Continuous Coverage.
Zero Management Overhead.

Instead of a fragmented department or a lone internal employee, we embed a unified, three-tiered operational squad into your business that operates seamlessly as an extension of your team.

01

Capital Visibility

Handles high-level financial navigation, capital optimisation, and forward growth planning. Your dedicated Strategist builds your 13-week cash runways, strategic capital allocation frameworks, and boardroom-ready reporting packs.

02

Transactional Integrity

Owns the day-to-day financial engine room with absolute mathematical compliance. Your Specialist executes the daily bank and balance sheet reconciliations, runs complex multi-site payroll schedules, and ensures the files are 100% tax and audit-ready.

03

Workflow Systems

Bridges the gap between software capability and your team's execution. Your Integrator manages system migrations, maps data pipelines (Dext, ApprovalMax, Zeller), tracks digital timesheets, and drafts clean corporate SOPs, JDs, and policy frameworks.

Our Core Promise

Our Core Promise

We operate under a simple, non-negotiable rule: We care, we help, and we never give up. We exist to help Australian businesses optimise, grow, and protect their livelihood.

Financial Management & Reporting

  • Daily bank and balance sheet reconciliations
  • Chart of accounts aligned to founder requirements
  • Active cash flow planning and forecasting
  • 3-way management reporting with budgets
  • Superannuation reconciliations
  • Comprehensive Board report preparation

Working Capital & Capacity Optimisation

  • Strategic resource & capital allocation models
  • Asset utilization & inventory velocity tracking
  • Granular unit economics & margin leak identification

Transactional Integrity (AP & AR)

  • End-to-end Accounts Payable management
  • End-to-end Accounts Receivable management
  • Active debtor collections workflow
  • Frictionless contractor payment batch preparation
  • Vendor line optimisation and bill batching
  • Audit-clean transactional trail

Payroll & HR Administration

  • End-to-end cloud payroll migration
  • Daily rostering and resource management
  • Digital timesheet tracking
  • Immaculate payroll record-keeping
  • Employee onboarding and documentation
  • Compliance tracking
  • Drafting of company SOPs, policies, and procedures

Compliance Note — We ensure your business is 100% BAS and Tax-Ready. We lay the groundwork and align with Tier 1 management consultancy and accounting firms to ensure your ATO and ASIC requirements are flawless, but we do not submit final lodgements.

The Rachy Responsibility Matrix

The Rachy Responsibility Matrix

We provide clear transparency on exactly what our pod executes daily. No hidden scope creep, no surprise hourly bills, and zero ambiguity.

What We Do
  • Supply chain, asset capacity, and operational data modelling
  • Live 13-week rolling cash planning
  • Tech-stack integration across Xero, Employment Hero, ApprovalMax & Dext
  • 100% tax and audit readiness — books ready for your agent
What We Do Not Do
  • –Authorise, sign off, or execute actual cash payments on a client's behalf — our team prepares pristine, verified batches inside workflow management software, but final bank authorisation remains strictly with the business owner.
  • –Manage physical staff on the ground
  • –Provide international tax nexus consulting
  • –Provide regulated financial product or legal advice
  • –Submit final BAS, corporate tax returns, or ASIC lodgements — your registered tax agent executes those flawlessly
The Onboarding Roadmap

How we transition your operations.

A clear, sequential path from audit to full management — without disruption to your business.

Step 01

Audit & Align

We map your current workflows and identify where your ledger is leaking margin.

Step 02

Connect & Optimize

We implement elite modern tools (Xero, Employment Hero, Dext) and clear the legacy data drag.

Step 03

Run & Manage

Our dedicated pod takes over your daily reconciliations, payroll, AP/AR, and capacity data tracking.

Step 04

Scale & Flex

Your service model effortlessly scales or dials back as your business metrics change, giving you total structural flexibility.

Case Studies

The Feel Good Stories.

Real outcomes delivered for scaling Australian businesses.

Balance Sheet & Board Pack Rescue

Cleaned up multi-year balance sheets, engineered a 13-week cash runway, and delivered board-ready reporting.

Our team systematically audited and cleaned up complex historical balance sheets spanning 2024 and 2025. We engineered a comprehensive 13-week rolling cash flow model and delivered management reports with strict budgets and board packs, enabling clear executive decisions. We worked directly alongside Tier 1 management consultancy firms to seamlessly handle the internal groundwork.

AP/AR Automation & Workflow Design

Transformed the cash cycle by automating purchase orders, invoices, merchant accounts, and bank feeds.

Our team ensured that accounts receivable and payable processing was fully automated and aligned directly to the general ledger. We engineered direct data pipelines using Dext, ApprovalMax, and Zeller to completely automate supplier statements and client billing tracking. By restructuring internal terms of trade, we significantly optimised working capital and reduced payment collection turnaround times.

Payroll Infrastructure & HR Compliance

Streamlined cloud payroll transitions, digitised workforce scheduling, and structured internal policies.

Our team ensured that payroll, scheduling, superannuation compliance, and employee onboarding processes were completely streamlined. We managed the end-to-end migration of legacy payroll structures into an optimised cloud environment. Our team also spent significant time developing core corporate infrastructure, drafting codes of conduct, customised SOPs, precise Job Descriptions, contract templates, policy frameworks, and performance review structures.

Case Study 04: Retail Express & Multi-Channel ERP Integration

Took over a deteriorated general ledger during a complex Retail Express rollout and resolved deep stock ledger variances without predatory fees.

Our team took over a severely deteriorated general ledger caught in the middle of a complex Retail Express rollout. We systematically mapped the new point-of-sale software straight into a restructured Xero chart of accounts, resolving deep stock ledger variances, layby clearing issues, and merchant account data traps without charging predatory out-of-scope fees.
About Us

We Know What Value and Service Is

Rachy is built on a simple, non-negotiable standard of care: We always show up, we want to help, and we never give up. We believe that with the right partner beside you, you can achieve absolutely anything in life and in business.

With over 15 years of experience scaling businesses and financial operations, we build the clean data structures required for founders and boards to make definitive decisions. Based on the Sunshine Coast but servicing Australia, we exist to help businesses optimise and grow — ensuring you are completely ready for a high-value sale, or simply have the absolute certainty over your numbers to maintain both your lifestyle and your livelihood.

We operate as a high-execution extension of your team, sitting 'in your pocket' at all times to deliver the exact clarity you need to run your business with complete confidence. We have collaborated alongside global PLCs and Tier 1 accounting firms. We know what value and service is, and we deliver on our promise, which is simple: We care, we help, and we never give up.

15+
Years scaling operations
100%
Australian based
Tier 1
Trained and trusted
Pricing

Premium Australian retainers.

Predictable monthly pricing for a complete financial operations pod — plus a high-speed bolt-on for transactions.

Core Operations

Foundational financial hygiene for growing businesses.

$4,500
/ month + GST
  • Daily bank reconciliations
  • Superannuation reconciliations
  • AP/AR management
  • Contractor payments
  • Foundational onboarding support
Enquire
Most popular

Managed OS

Our flagship tier. Full back-office, fully managed.

$6,500
/ month + GST
  • Full financial management
  • 3-way reporting with budgets
  • 13-week rolling cash planning
  • Advanced cloud payroll & workforce migration
  • Tech-stack review and optimisation
  • Complete ledger ownership — our team actually investigates and rectifies clearing variations and ledger traps, rather than just highlighting them for your staff to fix.
Enquire

Enterprise Infrastructure

Complete corporate spine management.

$8,500
/ month + GST (or Custom Scoped for Multi-Entity Groups)
  • Active board report preparation
  • Advanced budgeting models
  • Policy & procedure reviews
  • Custom workflow automations
  • Dedicated operations pod
Enquire

Decel M&A Exit Bolt-on

For Private Equity, M&A advisors, and exit-ready founders.

$12,500
one-off project fee + GST (Scoped by Transaction Size)
  • High-speed, zero-trust data room structural audit
  • Direct plug-in and mapping to transaction portals
  • Immediate forensic identification of 'Manual Tax' and margin leakages
  • Boardroom-ready EBITDA Normalisation & Adjustment Briefing
  • High-velocity execution delivered over a single high-intensity weekend
Enquire
Get In Touch

Submit your infrastructure inquiry.

Tell us about your business. We'll respond within one business day with a scoped operational audit proposal.

hello@rachy.app
Sunshine Coast · servicing Australia
Confidential. NDA available on request.

By submitting, you agree to our confidential handling of your business information.